1800 Stone Ridge Street Your Street AddressLos Angeles, CA 90001 City, State Zip
July 4th, 2000 Month Date, Year
Ms. Michelle Johnson Mr./Mrs./Ms./Dr. Full Name of Recipient
President, Johnson Family Center Title of Recipient, Company Name
344 Western Lane Recipient Street Address
New York, NY 10027 City, State Zip
Dear Ms. Johnson Dear Ms./Mrs./Mr. Last Name
When using this format, you do not want to indent, margins on all sides should be one-inch. Start the first paragraph by introducing yourself in a friendly way and then state the purpose of your letter. Know your audience because it’s very important that you keep their attention. Remember, you are not writing to yourself, think in term of the recipient and write passionately. Use a couple of sentences to explain the purpose, but save the detail for the body paragraph(s).
Start the body paragraph by justifying the importance of the main point. In the next few paragraphs, continue justification with background information and supporting details. Body paragraphs are where you offer solutions, advices, suggestions, or proposals. Write as many body paragraphs as you want, however, keep it short and straight to the point, you do not want to bore the reader to death or look like you’re writing a school essay.
In the closing paragraph, you should restate the purpose of the letter and, in some cases, request some type of action. Remind the reader where they can contact you and make sure to close the letter in a friendly manner.
Sincerely, Closing
Leave 4 Spaces and Sign Your Name
Matt Smith Print Your Full NameOwner, LA Bike Shop Your Title, Company Name
Enclosures (3) Attachment: Use Enclosure or Enclosures (#)
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