Week 25.pdf

WEEK TWENTY-FIVE

Welcome to Week Twenty-Five of the Jim Rohn One-Year Success Plan. We hope you

are having a great week and are ready for this week's journey.

Saving/creating time! What an empowering concept--finding ways to accomplish more in

the same amount of time so you can then have more time to invest in other important

areas of your life.

So where can you get the most "bang for your buck" utilizing time management

strategies? Probably in your work time and your discretionary free time (what is

discretionary free time you may ask, or who has that?).

As you will find in today's edition, Jim and Chris tackle how to create more time,

particularly in the two areas I mentioned above, so that you can not only accomplish

more, but have more time to invest in all the other important areas of your life, such as

your relationships, health, personal development or spiritual life.

Enjoy today's entrée and happy reading, listening, studying and becoming.

You're made for greatness, so go for it!

Kyle

“With excellent time management, you get more living out of life, more time

for the people and things you enjoy.”

-- Brian Tracy

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TIME MANAGEMENT

Jim Rohn's Sixth Pillar of Success: Time Management, Part

Four – Gaining More Time

Hello, this is Jim Rohn. Here is what we are covering this month under the topic of Time

Management:

1. Developing a Philosophy of Time Management - Establishing your priorities and

values. As important as the "how's" are, the "why's" are first and foremost. Because here's

what's interesting, the "why's" are the force that pull us towards our dreams and that in

turn determines the "how's". So first we will take a look at the philosophy of time

management, and then how to determine our priorities based on the values that we

believe in and hold in the highest place. We discussed these things three weeks ago.

2. Creating a Proactive Schedule - Allocating time based on your unique priorities and

values. Once you know why you are managing your time and know the priorities and

values you strive for, then it is important to understand where you currently spend your

time and how to strategically budget for maximum performance. You see, something will

always master and something will always serve. Either you run the day or it runs you. We

took a deeper look into this aspect of time management two weeks ago.

3. Breaking Through Barriers - Eliminating time wasters and overcoming

procrastination. Many folks know what to do, but it is often the things we shouldn't spend

our time on that get us off track. And here's what we need to be watchful of: don't

mistake movement for achievement. It's easy to get faked out by being busy, but the key

question is: Busy doing what? Last week we looked at how to overcome procrastination

and eliminate time wasters.

4. How to Gain More Time - We'll talk about time management pointers on how to add

1-2 hours a day through delegating, skill improvement, multi-tasking and improved

focus. These are things that anyone can do to add more time to their day. Yes, there are

only 24 hours in each day, but we can maximize those hours by working "smarter" rather

than longer, and employing other skills along with our time management. We will look at

these ideas in today's edition.

On the topic of gaining more time, of course we can’t actually “gain” more time. Time is

a fixed resource. But what we are talking about is the ability to manage ourselves in such

an efficient way that we see our time “open up” so to speak, so that we have more time to

do what we want. We will also find we can accomplish much more in a shorter period of

time.

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As I said above, because time is a fixed resource, I want to strongly encourage you to

embrace this concept of “gaining” time. The more efficiently we can do things, the more

time we will be able to give to our families, our hobbies and other important areas of our

lives. We will become people of great accomplishment and leave extraordinary legacies

for those who follow us.

With that, let’s take a look at how we can put more hours into our days.

1. Delegating. As we review our priorities as we did a few weeks ago, we see there are

certain things we should spend more time on and certain things we should spend less time

on. It is all a matter of managing our priorities. It is also a matter of playing to our

strengths or acting on our natural giftedness.

Two thoughts: one, you should be doing the things that will make you successful. You

should hire out or delegate anything that does not fit into that goal of taking your life and

work to the next level. For example: If you are a person who makes money as an

accountant, you should spend your time doing accounting. For this you might make $75

an hour. You should not spend your time doing filing. Hire someone for $15 an hour to

do the filing. Let’s assume there would be two hours of such things in an accountant’s

office. That means you make $150 but spend $30, which is $120 a day and $600 a week.

That is $31,200 a year!

Secondly, delegating allows you to work in the areas you are strongest. This will help

you finish more quickly, with more quality and in a much better mood than if you are

spending time working on things you are not very good at. Spending time on your

weaknesses creates discouragement and causes you to be less efficient. Instead: delegate

it! You will find a lot more time for the good things in life when you do.

2. Skill improvement. Every time you improve your skills in something you are saving

time. If you learn to read faster, you can get that report read in shorter time (and

hopefully with better retention). If you learn to type better, the reports are written faster

and with fewer mistakes. If you learn to communicate more clearly, your meetings will

finish sooner. You get the point: If you can do things better, you will also do them more

quickly – or you will be able to do more in the same period of time. Either way you come

out a winner!

3. Single-tasking and multi-tasking. Be clear on this. There is a time to single-task and

a time to multi-task. There are certain tasks that can be done while you do something else

and others you should devote your full attention solely to what you are doing.

Good times to multi-task: When you can do one thing passively and one thing with focus.

Case in hand, many people on the east coast will ride the train into the cities to get to

work. During their travel time (passive) they can also work on reports or get their reading

done (focus) for the day. With wireless technology ever increasing, many people do all of

their email during their commute to and from work.

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Good times to single-task: Anytime you need to focus. There are times that you will just

need to be ruthless about distractions. First of all, you will find that you get the work

done sooner. Secondly, you will find that the work is done better. Anything that requires

detail is a good time to single-task. And as the old saying goes, "Haste makes waste."

And in our case here, not focusing will end up costing you more time--thus being

inefficient--in the long run. So pre-determine those tasks that require single focus and

then do it!

4. Improved focus. Focus is a matter of

discipline. It is the ability and willingness to

let everything else fall away while you set

your mind solely on the matter at hand. It is

an incredible way to gain more time. So

many hours are lost in the work world to

employees (and owners!) who never force

themselves to focus. Instead they come and

go from their work, letting their minds

wander and allow themselves to be pulled

from one task to another. You know the guy:

there he is working at what he needs to

accomplish and then he remembers that he hasn’t called his mother lately. So he does.

Then he needs a drink of water so he goes to the water cooler. There he sees the sales

manager and they shoot the breeze about golf last weekend. Twenty minutes later he goes

back in his office and decides that it's time for an early lunch… On and on until the end

of the day when he says, “I didn’t get a thing done today!” Focus!

Learn how to set aside distractions and put all of your energy, thought and work into

accomplishing the goal. That is focus. Do not let anything take you away from it. As you

focus, you will see that you accomplish more in less time and with better results.

5. Working “smarter” rather than longer. You should make it your goal to work fewer

hours by working more efficiently. Anyone can establish their work in such a way that

they can walk out of the office at a pre-determined time and go home to eat dinner with

their family. I do not know a person alive who couldn’t work more efficiently and thus

work shorter periods of time if they worked smarter. What constitutes smarter? Here is

the short list: be directed by goals, ruthless against distractions, work from a prioritized

task list, be focused and disciplined, delegate, and budget the time you have to get what

you need done, done.

6. Applying time management skills. Think about the hundreds of millions of dollars –

maybe even billions of dollars – that have been spent on time management seminars.

Whole companies that generate 50 million dollars a year have been built just on time

management tools, products and seminars. And yet most people are very inefficient with

their time. Why is this? Because of one simple problem--they do not apply the truths they

learn. The key is application.

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