meetings - vocabulary
WordPart of speech
Meaning
Example Sentence
absentadj
not present
The vice president is absent due to unforeseen circumstances.
accomplishverb
suceed in doing
We have a lot to accomplish today, so let's begin.
addressverb
deal with; speak on
I hope we do not have to address this matter again in the future.
adjournverb
close a meeting
If there are no further comments, we will adjourn the meeting here.
agendanoun
list of objectives to cover in a meeting
Please forward the agenda to anyone who is speaking at the meeting.
AGM noun(abbr.)
Annual (yearly) General Meeting
We always vote for a new chairperson at the AGM.
allocateverb
assign roles/tasks to certain people
I forgot to allocate someone to bring refreshments.
AOBnoun(abbr.)
Any Other Business (unspecified item on agenda)
The last item on the agenda is AOB.
apologiesnoun
item on agenda announcing people who are absent; apologies for absence
Everyone is present today, so we can skip the apologies.
ballotnoun
a type of vote, usually in writing and usually secret
Please fold your ballot in half before you place it in the box.
board of directorsnoun
group of elected members of an organization/company who meet to make decisions
The board of directors meets once a month to discuss the budget.
boardroomnoun
a large meeting room, often has one long table and many chairs
The boardroom is reserved for a managers' meeting, so we'll have to meet in the lounge.
brainstormverb
thinking to gather ideas
Let's take a few minutes and brainstorm some ways that we can cut costs.
casting votenoun
deciding vote (usually by the chairman) when the votes are otherwise equal
The role of treasurer was decided based on the chairman's casting vote.
chairperson/chairnoun
the person who leads or presides at a meeting
As chair, it is my pleasure to introduce to you, Mr. Allan Davis.
clarification/verificationnoun
explanation/proof that something is true/understood
Before we address this matter, I'll need some clarification as to who was involved.
closing remarksnoun
last thoughts spoken in a meeting (i.e. reminders, thank yous)
I just have a few closing remarks and then you will all be free to go.
collaborateverb
work together as a pair/group
The board fell apart because the members had difficulty collaborating.
commenceverb
begin
We will commence as soon as the last person signs the attendance sheet.
commentverb or noun
express one's opinions or thoughts
If you have a comment, please raise your hand rather than speak out.
conferencenoun
formal meeting for discussion, esp. a regular one held by an organisation
Before the conference there will be a private meeting for board members only.
conference callnoun
telephone meeting between three or more people in different locations
Please make sure I have no interruptions while I'm on the conference call.
confidential adjective
private; not to be shared
Any financial information shared during this meeting should be kept confidential.
consensus noun
general agreement
If we cannot come to a consensus by the end of the meeting we will put it to a vote.
deadline noun
due date for completion
The deadline for buying tickets to the conference is May 25th.
designateverb
assign
If no one volunteers to take the minutes I will be forced to designate someone.
formality noun
a procedure (often unnecessary) that has to be followed due to a rule
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