SAP - Administration 40B_07N.PDF

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Checklists ................................................................................................................7–2
R/3 Tasks .................................................................................................................7–4
Backups ....................................................................................................................7–4
Security .....................................................................................................................7–4
Database Tasks .......................................................................................................7–8
Performing a Database Test Restore .......................................................................7–8
Operating System Tasks ........................................................................................7–9
Cleaning Out Old Transport Files .............................................................................7–9
Other Tasks ...........................................................................................................7–10
Checking Maintenance Contracts ...........................................................................7–10
Check your UPS Shutdown Process ......................................................................7–11
System Administration Made Easy
7–1
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Chapter 7: Scheduled Quarterly Tasks
Checklists
System: __________
Date: ____/____/____
Admin: _____________________
Task
Transaction
Procedure
Check off/
initial
Archive quarterly backup
Send quarter-end backup tapes to long-term
offsite storage.
Security review
SU01—User
Maintenance
Review user ID for terminated users that
should be locked or deleted.
SM31—Table
Maintenance
Review list of “prohibited” passwords (Table
USR40).
RZ10—Edit
System
Profile
Review system profile parameters for
password standards.
Review scheduled jobs
SM37—
Background
Jobs
Review all scheduled jobs to determine if they
are still appropriate.
Task
Where
Procedure
Check off/
initial
Archive quarterly backup
Send quarter-end backup tape to long-term
offsite storage.
Review all scheduled jobs
Review all scheduled jobs to determine if they
are still appropriate.
Test database recovery
process
Restore database to a test server.
Test the restored database.
7–2
Release4.0B
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Chapter 7: Scheduled Quarterly Tasks
Checklists
Task
Where
Procedure
Check off/
initial
Archive quarterly backup
Send quarter-end backup tape to
long-term offsite storage.
Archive old transport files Transport directories;
log, data, cofiles
Archive the old transport files.
Cleanup SAPDBA logs SAPDBA – cleanup
Maintain init<SID>.dba
Task
Where
Procedure
Check-
off/initial
Check maintenance
contacts
Check for expiration date.
Check for usage changes.
Problem
Action
Resolution
R/3 System Administration Made Easy
7–3
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Chapter 7: Scheduled Quarterly Tasks
R/3 Tasks
!
Make certain you get a usable backup at the quarter’s end.
"#$ %$&
All users who have left the company should have their R/3 access terminated immediately.
By locking or deleting these user IDs, you limit access to only those users who should have
access to R/3. Periodic review assures the task of locking or deleting has been completed.
Proper audit control requires that a user who no longer has a valid business need to access
R/3 should not be allowed to keep that access.
Deleting or locking these user IDs also prevents anyone who had been using the terminated
user ID from accessing the system under that ID.
One of the audit procedures that your external auditors will use is to test whether a person
who does not need to access R/3 has a live user ID.
"#'$ %$&
(
1. In the Command field, enter transaction SU01 and choose Enter
(or choose Tools
→
Administration, then User maintenance
→
Users).
2. Clear the User field.
3. Choose possible entries.
3
7–4
Release4.0B
Send quarter-end backup tapes offsite for an extended period.
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Chapter 7: Scheduled Quarterly Tasks
R/3 Tasks
4. Clear all fields.
5. Choose List Enter .
4
5
6. Review the active users.
Verify that the users are indeed
valid users.
7. This screen allows you to view the
Group that the user is in. If
maintained properly, groups are
an aid in determining active users.
6
7
In a large company, you should do a
random audit on at least 20 users, to
have a valid sample. The minimum
number should be determined by
your auditors.
For additional information on how to “lock” a user, see chapter 9, Nonscheduled Tasks User Administration
Tasks .
R/3 System Administration Made Easy
7–5
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